Workforce Intelligence

From requirement to reliable capacity planning

Capture requirements You define project goals, time windows, and required qualifications. We compare this information with the available resources.
Analyze utilization The platform calculates the current utilization per team and role. This lets you see immediately where capacity is available and where bottlenecks are looming.
Create staffing plan The analyses produce a concrete proposal for personnel assignment. You adjust priorities and time periods directly in the calendar view.
Approval and communication After your approval, the affected employees receive a notification with the planned times. Changes are documented centrally.
Monitor progress During implementation, the dashboard shows deviations between plan and actual status. You recognize early when a project consumes more resources than calculated.

The entire process remains traceable: every decision can be traced back to the underlying utilization data. This creates planning that is not based on estimates, but on current figures from your operations.

Functions for daily workforce planning

The platform brings together the most important tools for workforce management in one place. Instead of isolated solutions, you get a seamless overview of working hours, project capacities, and personnel resources—with automated evaluations that can be used directly in day-to-day operations.

Working time tracking Record target and actual hours per employee and department. Deviations are automatically flagged, making overtime or understaffing visible at an early stage.

Capacity overview Utilization per team and project is displayed in clear charts. You can see at a glance where free capacity is available and where bottlenecks are looming.

Project resources Assign employees to projects specifically and check availability before committing. Planning takes vacation, illness, and already booked assignments into account.

Utilization analysis Automated reports show how evenly work is distributed. You can identify early on which teams are overloaded and where you should adjust course.

Personnel requirements The forecasting function uses historical data to calculate how many employees you will need for upcoming projects. This simplifies coordination with the HR department.

Calendar integration All planning data can be transferred to your existing calendar. Scheduling conflicts are automatically detected and reported before they become a problem.

Term definitions and scope

These notes define how terms such as utilization, capacity, and availability are to be understood in the workforce intelligence platform. They apply to all planning views and evaluations unless a deviating definition is stored in individual modules.

Utilization = booked hours in relation to target capacity Capacity = plannable hours per person and week Availability = free hours without project commitment Bottleneck = utilization above 100 percent for at least five working days Project capacity = approved hourly budget per project Planning horizon = rolling over twelve weeks

Frequently Asked Questions about Resource Planning

Answers on utilization, implementation, and data quality – concise and without detours.

How does the platform detect bottlenecks in utilization?

The utilization analysis compares planned with actually available capacities per employee and project. If the plan exceeds a defined threshold, a notification appears directly in the calendar view. This way, you can see overloads before they become a problem.

What data is required for capacity planning?

At its core, working hours, project assignments, and vacation days are sufficient. This data can be imported from common HR and project management tools. The more complete the master data, the more precise the forecasts will be.

Can I adapt the planning to our project phases?

Yes. You define your own phases such as conception, implementation, or acceptance and store the estimated effort for each phase. The platform distributes these efforts across the available resources, taking qualifications and part-time models into account.

How long does implementation take within the company?

The basic version is ready to use within a few days, provided the master data is available digitally. For integration with existing systems and training for team management, you should plan for two to three weeks. The effort depends heavily on data quality.

Are part-time and flextime models supported?

Yes. You store the weekly target working hours and individual working times for each employee. The utilization calculation automatically takes these values into account, so part-time employees are not scheduled with full-time capacity.

How current are the evaluations in the dashboard?

The key figures are updated daily. Changes to projects or working hours are typically reflected in the analysis within 24 hours. For short-term decisions, you can manually update the data if needed.

Cookie Settings

We use cookies to ensure the website works reliably, remembers basic choices, and recognizes useful pages. You can accept, reject, or review the settings.

DE EN